The Cataloguing Service comprises the delivery of shelf-ready stock and its corresponding Alto copy and bibliographic information.
Overview of the process
- The library places an order (or confirms an order generated via EDI Quotes).
- The supplier processes the order, services the items and returns the items together with item (copy) data to the library. The items are serviced in accordance with an agreed library profile, which may involve using some of the EDI data in the order. The supplier provides item data such as barcode, sequence, class number and filing suffix to correspond with the servicing of the items.
- The item data is transmitted to the library via the Gateway and processed overnight by a script running in the cron. As part of the process the ISBN or EAN in the item data is stored in the database.
- A Cataloguing Service import process runs on a PC the following day. This performs a Base search on each ISBN or EAN that has been stored in the database by the item script and imports a bibliographic record if it finds one, overwriting the existing record. This is particularly important if the library uses EDI Quotes, which creates a very brief bibliographic record if the work being ordered does not have a record in the local database.
- By the time the stock is delivered the item and bibliographic data should have been loaded into the Capita database and only receipt is necessary before the items can be placed on the shelves.
Pre-requisites
- You must already be sending orders to the supplier via EDI
- The supplier must be accredited for Cataloguing Service – refer to this list of accredited suppliers.
Implementation
Capita staff will help you to implement the Cataloguing Service. An implementation guide, which includes information on day-to-day running, is supplied when you order the service.
